Osnabrück's model of Environmental Management for Universities ------------------------------------------------------------------
Background

Environmental Damage on Par with Commercial Concerns

 

2.36 million people (1.84 million students and 520,000 staff) learn, lecture, research and work at 334 different universities, colleges and polytechnics in Germany (Federal Statistics Office 1998, pp. 9;13). With regard to their consumption of energy and materials, universities are therefore comparable to large commercial concerns. Environmental pollution not only occurs in lecture halls and research laboratories, but also in the area of administration. This pollution could be reduced considerably by the systematic implementation of organisational and technical measures. For example, a third of all energy consumed in public institutions could be saved with the introduction of such measures (Public utility Hannover 1996 and Enquete 1990, p. 472). If the University of Osnabrück were to reduce its energy consumption by just 20% it could save 500,000 DM in energy costs every year.

However, the necessity to become more involved in environmental protection should not be guided by financial arguments alone: universities make a significant contribution to the development of our society, and therefore have a special societal responsibility, in particular with regard to the sustainable protection of the environment and the use of resources. University environmental protection projects can encourage other public institutions to act, thus making the universities role models.
 

Lack of Control Instruments

 

On the commercial level, environmental aspects have already been taken into consideration in several concepts for ecological-oriented business planning (Birke et al. 1997, Federal Environment Ministry and Federal Environmental agency 1995, Winter 1993). The control instruments required to influence the ecological consumption of resources generally do not exist for the higher education sector. On the contrary, impediments to the implementation of environmental protection concepts abound.

  • Firstly, there are no legal regulations for economising measures. To date, safety issues (e.g. toxic and hazardous waste) have dominated environmental protection measures at universities. Measures related to the ecological use of resources (e.g. saving energy and water, reducing traffic, environmentally friendly methods of construction, nature protection) are carried out on a voluntary basis.
  • Unlike hierarchically structured organisations in the market economy and other public institutions, universities still function in a "heterarchic" fashion, i.e. with organisational structures in which the feeling of responsibility is often lacking. This is the reason why instruments that have been proven in the market economy could not be applied to the higher education sector, and resource-saving measures could not be implemented via central regulations.
  • Whilst incentives exist in the market economy to encourage staff to use resources carefully, this is impossible in the higher education sector, which has an unconducive financial system, and where there is a lack of productivity orientation.
 

Resource-Saving Comprehensive Concept Required

  Despite these impediments, many German university administrations have managed to take measures to improve the environmental friendliness of their respective institutions (cf. Starnick und Winzer's overview of 1994). More and more students, academic assistants and professors are becoming aware of the situation, and contribute to the work in the form of study groups, projects and research (Viebahn 1998). However, there is a complete lack of a resource-saving comprehensive concept containing an agreed package of measures encompassing all areas related to the higher education sector, and which attempts to overcome the above-mentioned impediments. Conventional "administrative action" no longer suffices - professional environmental management is now required in the higher education sector. Using the example of University of Osnabrück, a model unique in Germany was elaborated containing the basis for such an environmental management concept.
 

Idea of the Project

 

The project "Materials and energy flow analysis of a university - development of an environmental management system for universities using the example of the University of Osnabrück" was elaborated in cooperation with the Institute of Environmental Systems Research, the Environmental Protection Working Group of the university and the university administration. The project was sponsored by the Deutsche Bundesstiftung Umwelt (German Federal Environmental Foundation) from November 1995 to April 1998, and thereafter was financed by university funds. Besides the unversity, there were contacts to HIS (Hochschul-Informations-Systeme) GmbH (University-Information-Systems), Hanover, to Ifeu-Institut (Institute for Energy and Environmental Research), Heidelberg, and to ifu-Institut (Institute for Environmental Computer Science), Hamburg.

With its 12,500 students and 1,250 members of staff, the University of Osnabrück already fulfils a certain forerunner role as an environmentally friendly university. It boasts the lowest consumption of electricity for universities in Lower Saxony, with regard to usable floor space. The aim of the material and energy flow analysis was to show where the problems of pollution lie so that specific environmental protection measures can be taken. Besides technical improvements, measures in the non-investment areas in particular were to be elaborated, since the environmentally friendly behaviour of university members alone could achieve great savings. For this reason the following key areas were targeted for the planned environmental management system (EMS) at the University of Osnabrück:

  1. Recording and modelling the material and energy flows of the University and developing an ecobalance
  2. Elaboration of instruments to reduce environmental pollution.
At the same time, the EMS should be based on the EMAS-Directive of the European Union (European Union 1993), which aims to achieve a continual and long-term improvement of environmental protection at work.
 

Outcome

 

The result of the project is the Osnabrück Environmental Management Model for Universities. It represents a »schedule« to built up an EMS at the university and is the first comprehensive concept in the higher education sector. Though being developed for the University of Osnabrück, it was ensured that it could be applied to other institutions of higher education. For simplicity it was divided into ten "building blocks" which can be carried out step by step. In most cases it suffices to adapt the building blocks to the structures of the university in question.
 

Implementation at the University of Osnabrück

 

The University of Osnabrück has commenced to implement an environmental management system according to this model. This includes the continuiation resp. the updating of building blocks that have already been started during the development of the model as well as the realisation of further elements. The responsible person for the implementation is the coordinator environmental management.

 
Project collaborators

 

Headship:

Prof. Dr. Michael Matthies
Director of the Institute of Environmental Systems Research

Project realisation:

Dr. Peter Viebahn
Academic assistant at the Institute of Environmental Systems Research

Project partner university administration:

Dipl.-Ing. Manfred Blome
Head of the Department "Technology - Real Estate - Operational Safety - Construction Planning"

Assistants:

Dipl.-Systemwiss. Werner Berens (Applied Systems Science)
Holger Bruch (Applied Systems Science)
Dipl.-Systemwiss. Stefan Fronzek (Applied Systems Science)
BFA Tevfik Göktepe
Dipl.-Geogr. Lutz Huischen
Dipl.-Sozialwirt Michael Leukam
Florian Schlesiger (Biology, Geography)
 

(Nearly) all
in the picture

 


From left to right:
Prof. Dr. Michael Matthies, Stefan Fronzek, Manfred Blome, Werner Berens
Dr. Peter Viebahn, Florian Schlesiger, Lutz Huischen

   

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